Microsoft Teams

teams icon

Microsoft Teams is a powerful collaboration tool available via Microsoft’s Office 365 suite. The application allows teams and groups to create a virtual space where they can collaborate with colleagues on tasks and projects.

Create a Microsoft Team

  1. After opening Teams, in the left-hand column, click Teams > Create or join a new team > Create a new team.
    NOTE: To avoid confusion, include your project, department, or society in the team name. 

  2. Once you've created the team, invite people to join it. You can add individual users, groups, and even entire contact groups.

  3. Team owners can invite external guests – people who aren’t members of the WCG community – to their teams. In your team, click More options ˙˙˙ > Add member. Enter the external person’s email address and when prompted to confirm the email address, click the drop-down. Click Add > Close.

Assign roles

  1. Once a team has been created, you can indicate who the team owner should be. It can either be the person creating the team or another member. To set this up, go to More options ˙˙˙ > Manage team.

  2. From the Members tab, indicate who should be team owners. Under Role, click Owner.


Tips for team owners 

Create a channel

You can think of a ‘channel’ as a folder. It allows you to organise your team’s content into specific sections – e.g. Finance, HR, Technical documentation, etc. Essentially, a channel is where most of the work will get done.

In each channel, you can post content and save files. All documentation saved in Teams is stored on Microsoft SharePoint – which is a cloud-based system.

  • In your team click More options ... > Add channel.

You can then either make a channel viewable to all members or create a private channel and indicate which members may access it.

If certain individuals aren’t given access to a private channel, they won’t even know that it exists. However, if a team owner is not given access to a private channel, they can see the channel, but cannot view its content